Tracking Your Submission

After you submit a paper, the waiting period begins — and it can be one of the more stressful parts of the academic process. This guide explains where to find your submission, what each status means, and what to do when the organizer reaches out.

1. Where to Find Your Submissions

You can view your submissions in two places, depending on what you need:

Personal Dashboard — All Conferences at Once

Go to /dashboard/submissions/ (accessible from the navigation menu after logging in).

This page shows all your submissions across every conference you have ever submitted to on Confychair. Each card shows the submission number, status badge, conference name, topics, and a contextual next-step message. An action button (View or Edit) takes you directly to the relevant page.

If a submission has published reviews available, a pulsing "Reviews Available" badge appears on the card.

Personal dashboard submissions page showing submission cards from multiple conferences, each with a status badge and action button

Your personal dashboard. All submissions, all conferences, in one place.

Conference Submissions Page — One Conference

Go to the specific conference's submissions page at:

/conferences/[slug]/submissions/

This page shows only your submissions for that conference, with the most relevant upcoming deadline (abstract or full paper) displayed in the page header. A "New Submission" button appears in the header if you have at least one existing submission.

Tip: You can switch between these two views at any time. Both show the same data — it is just a matter of how much context you need.

2. Submission Statuses — What They Mean for You

Your submission moves through a series of statuses as the review process progresses. The current status is always shown as a colored badge on the submission card and as a prominent banner on the submission detail page.

Status Reference

Status badge	What it means	Action required?
Draft	Saved but not submitted. The organizer cannot see it.	Complete and submit before the deadline.
Abstract Submitted	Abstract received. Awaiting organizer moderation.	None — you can still edit the abstract.
Abstract Accepted	Abstract approved. Full paper upload is now open.	Upload your full paper before the paper deadline.
Abstract Rejected	Abstract was not accepted. Full paper submission is not available.	Read the organizer's note if any.
Abstract Revision Required	Organizer wants changes to your abstract.	Read the note and update your abstract.
Full Paper Submitted	Full paper received. Awaiting review.	None — wait for updates.
Under Review	Reviewers assigned and evaluating your paper.	None — reviews are confidential.
Paper Revision Required	Organizer wants changes to your paper.	Read the note and submit a revised paper.
Correction Required	Technical corrections needed (formatting, metadata, etc.).	Apply the requested corrections.
Accepted	Your paper has been accepted.	Follow the organizer's next steps.
Rejected	Your paper was not accepted this round.	Read any feedback provided.
Withdrawn	You or the organizer withdrew the submission.	No action available.

The Progress Stepper

The submission detail page includes a visual stepper showing where your submission sits in the overall pipeline. The stepper adapts depending on whether the conference uses abstract-first review:

Direct submission (no abstract stage):

Submission → Under Review → Decision

Abstract-first submission:

Abstract → Full Paper → Under Review → Decision

Each step is color-coded:

Green (checkmark) — completed
Amber (amber number/ring) — current step
Orange (triangle) — revision requested at this step
Red (X) — rejected at this step
Grey — not yet reached

Draft

Your submission exists in the system but has not been sent to the organizer. It is visible only to you. Make sure you click Submit before the deadline — a draft will not be reviewed.

Abstract Submitted

Your abstract has been received. The organizer is moderating it before advancing it to review. You can still edit your abstract details during this stage — the edit button is shown in the status banner.

Abstract Accepted

Your abstract passed the first review gate. The form is now open for you to upload your full paper. A teal banner appears with an "Upload Full Paper" button that takes you directly to the edit form.

Abstract Rejected

Your abstract was not accepted for this conference. Full paper submission is not available. An organizer note (if provided) is shown on the detail page.

Abstract Revision Required

The organizer has requested changes to your abstract before it can proceed. An amber banner appears with an "Update Abstract" button. Read the organizer's note on the detail page before making changes.

Full Paper Submitted

Your full paper has been received. The organizer is now assigning reviewers. This stage can take a few days to a few weeks depending on the conference timeline.

Under Review

Reviewers are evaluating your paper. Reviews are double-blind in most conferences — reviewers do not know who you are, and you do not know who is reviewing your paper. You will not see reviewer progress during this stage.

Note: "Under Review" does not mean anything is wrong. It simply means the process is running normally. Be patient — reviewing takes time.

Paper Revision Required

The program committee has reviewed your paper and believes it has potential, but needs changes before a final acceptance decision can be made. An amber banner appears with a "Submit Revision" button.

This is a positive sign — it means the committee sees value in your work.

When you see this status:

Open your submission detail page and read the organizer's note shown in the status banner.
Address every point raised.
Click "Submit Revision" to open the edit form.
Upload your revised paper file. A changelog dialog will ask you to briefly describe your changes (optional but helpful for the committee).

After you resubmit, your status returns to Full Paper Submitted.

Correction Required

The organizer has requested technical corrections — for example, a formatting issue, incorrect metadata, or a file problem. This is distinct from a substantive revision. A blue banner appears with an "Apply Corrections" button.

Make the requested corrections using the edit form. After submitting, your status returns to Full Paper Submitted.

Accepted

Congratulations — your paper has been accepted! A green banner appears on the detail page. Wait for further instructions from the organizer (typically received by email) regarding:

Submitting a camera-ready (final, formatted) version of your paper
Registering for the conference
Completing a copyright transfer form (if required by the conference)

Rejected

Your paper was not accepted in this round. A red banner appears. This is a normal part of academic life — even strong papers are sometimes rejected due to fit, competition, or reviewer opinion.

If the conference provides reviewer feedback, it is shown in the "Review Feedback" card on the detail page (when the organizer has published reviews). Read it carefully. Reviewer comments — even when critical — are often the most valuable input you will get for improving your work.

Tip: A rejection from one conference is not the end. Use the feedback to strengthen your paper and consider submitting to another venue.

3. The Submission Detail Page

Your submission detail page (/conferences/[slug]/submissions/[id]/) gives you a complete view of your submission. It is organized as follows:

Top area:

Page title: SUB-[number]: [title]
Status banner with action button (when action is needed)
Progress stepper

Main content area (left column):

Manuscript card — shows current paper file, version number, and download link (when a file exists)
Additional Materials card — appears when the conference requires supplementary materials (cover letter, registration proof, etc.)
Review Feedback card — appears when the organizer has published reviews for your submission
Tabs — Abstract, Authors (count badge), Ethics
- Abstract tab: title, abstract text, keywords, topics
- Authors tab: full author list with affiliation, country, and co-author verification status (a red dot indicates a co-author rejected their authorship)
- Ethics tab: your AI usage declaration and organizer consent record

Sidebar (right column):

Status card — submission number, current status, date submitted
History card — timeline of all status changes and file revisions

4. Receiving Notifications

Confychair sends you email notifications when important things happen with your submission. You will always receive an email when:

Your submission is received — confirmation with your submission number
A decision is made — accepted, rejected, or revision required, with the organizer's note
The organizer sends an announcement — general updates to all authors (e.g. deadline extensions, schedule changes)

Important: Make sure your Confychair account uses an email address you check regularly. Decision emails are time-sensitive, especially for revision requests. Add noreply@confychair.org to your contacts to avoid spam filtering.

5. Editing Your Submission

You can edit your submission — including uploading a new paper file — while your status is in one of the editable states:

Status	What you can do
Draft	Complete all sections and submit
Abstract Submitted	Update abstract details
Abstract Accepted	Upload your full paper
Abstract Revision Required	Revise and resubmit the abstract
Full Paper Submitted	Update metadata or replace the paper file
Paper Revision Required	Upload a revised paper
Correction Required	Apply the requested corrections

To edit:

Navigate to your submission (via the conference submissions page or your personal dashboard).
Click the action button in the status banner, or go directly to /conferences/[slug]/submissions/[id]/edit.
Make your changes.
Metadata changes (title, abstract, authors, etc.) trigger a "Confirm Changes" dialog — enter a brief description of what you changed (optional) and click "Save Changes". This creates a new entry in the revision history.
File-only changes (replacing the paper without changing any other field) are committed immediately — no changelog dialog appears.

Note: Uploading a new paper file does not delete the previous version. All versions are stored in the History card on the detail page. Reviewers and the organizer always see the most recent version.

Important: Editing is locked when your submission is Under Review or has received a final decision (Accepted or Rejected). If you need to make an urgent correction after the deadline, contact the conference organizers directly.

Quick Reference

I want to...	Go to...
See all my submissions	`/dashboard/submissions/`
See submissions for one conference	`/conferences/[slug]/submissions/`
View submission detail and status	`/conferences/[slug]/submissions/[id]/`
Edit a submission / upload revised paper	`/conferences/[slug]/submissions/[id]/edit` or status banner button
Update my email address	`/account/`

If you have questions not covered here, contact the conference organizers directly — their contact information is on the conference's public page.