Getting Started with Confychair

Welcome to Confychair — your starting point for managing, participating in, or reviewing academic conferences online.

What is Confychair?

Confychair is an academic conference management platform designed for universities, research institutions, and scholarly events across Indonesia and Southeast Asia. Organizers use it to set up and run conferences — from opening the call for papers through to final decisions. Authors submit their research papers through the platform, and reviewers evaluate those submissions and provide scores and feedback. Everything happens in one place, accessible from any device.

Creating Your Account

You only need one account to participate in any number of conferences on Confychair.

Option A — Register with email and password:

Open your browser and go to confychair.org.
Click Register in the top-right corner.
Fill in the registration form:
- First Name and Last Name
- Email address — use an address you check regularly; important notifications are sent here
- Password and Confirm Password — choose something secure
Click Create Account.

You are logged in immediately and taken to your personal dashboard.

Option B — Continue with Google:

On the registration page, click Continue with Google.
Sign in to your Google account and grant permission.

You are logged in immediately. No additional form fields are required.

Tip: If you are registering through a conference organizer's invitation link, you may see the organizer's branding on the registration page instead of the default Confychair look. The process is the same either way.

Screenshot showing the Confychair registration form with fields for first name, last name, email, password, and confirm password, alongside a decorative left panel

The Confychair registration form. Fill in all fields and click "Create Account", or use "Continue with Google" to skip the form.

Logging In

Once you have an account, you can log in at any time.

Go to confychair.org and click Login.
Enter your email address and password.
Click Sign In.

You can also click Continue with Google to sign in without a password.

You will be taken directly to your personal dashboard.

Forgot your password?

On the login page, click Forgot password? — it appears next to the Password label.
You will be taken to the password reset page. Enter your email address and click Send Reset Link.
Check your inbox for a password reset email and follow the instructions inside.
Once submitted, the page confirms that a reset link has been sent. If you do not receive the email, check your spam or junk folder.

Screenshot showing the Confychair login page with email and password fields, a "Forgot password?" link next to the password label, and a "Continue with Google" button

The Confychair login page. Use your email and password, or continue with Google.

Your Personal Dashboard

After logging in, you will land on your personal dashboard at /dashboard/overview. This is your home base on Confychair — it gives you a cross-conference view of everything relevant to you.

The dashboard overview shows:

Available Conferences — conferences you can browse, join, or submit to.
Your Organizations — organizations (tenants) you belong to, with links to manage them.

Additional pages accessible from the dashboard sidebar:

Submissions — all papers you have submitted across every conference you are involved in, along with their current status.
Reviews — all submissions that have been assigned to you for review, across every conference where you are acting as a reviewer.
Notifications — updates about your submissions, review assignments, and conference announcements.
Account — your profile and personal settings.

You do not need to remember which conference you were working in last. Everything important surfaces here automatically.

Screenshot showing the Confychair personal dashboard overview with an "Available Conferences" grid and a "Your Organizations" grid

Your personal dashboard. Available conferences and your organizations appear here. Use the sidebar to navigate to submissions, reviews, and notifications.

Understanding Roles

Confychair uses a role-based system. Your role determines what you can see and do within a specific conference. Roles are always conference-specific — you may have a different role in each conference you participate in.

Role	What they do
Organizer / Chair	Creates and manages the conference. Controls the call-for-papers dates and settings, invites members, assigns reviewers to submissions, and makes final accept/reject decisions.
Reviewer	Evaluates submissions that have been assigned to them. Provides scores, written feedback, and a recommendation.
Author	Submits research papers in response to a conference's call for papers. Can view the status of their own submissions and update them before the deadline.

One account, multiple roles across conferences. A single Confychair account can hold different roles simultaneously. For example, you might be an Organizer for a workshop you are running at your university, while also being an Author submitting a paper to a separate international conference — all from the same account.

Note: You do not choose your own role. For conferences you organize, you are automatically the chair when you create the conference. For other conferences, an organizer must invite you and assign your role.

How to Proceed

Once you are logged in, choose the guide that matches what you need to do:

Setting up a new conference

If you are an academic or event coordinator who wants to create and run a conference on Confychair, start here:

→ Organizer Guide

You will learn how to create your organization, set up a conference, configure the call for papers, invite members, and manage the review process.

Submitting a paper

If you have received a call for papers and want to submit your research, start here:

→ Author Guide

You will learn how to register for the conference, submit your paper, track its status, and upload a revised version if requested.

Reviewing assigned submissions

If a conference organizer has assigned you as a reviewer and you need to evaluate submissions, start here:

→ Reviewer Guide

You will learn how to access your assigned submissions, complete the review form, submit your score and comments, and manage conflicts of interest.

Tip: If you are unsure which guide applies to you, check your personal dashboard. The Reviews section will appear in the sidebar if you have been assigned as a reviewer. The Submissions section will show papers you have already submitted. If both are empty and you have not yet been invited to a conference, reach out to the conference organizer who contacted you — they will send you an invitation link.