Publishing the Program
Go to Manage → Program to build the public session schedule. Requires the
MANAGE_SETTINGS permission.Program Builder Overview
The program builder shows sessions organized by conference day. Each day of the conference is a tab (e.g. "Day 1 · Fri, Jun 5"). An Unscheduled tab collects sessions not yet assigned to a specific day.
Each tab shows a count pill of sessions on that day.
Top-right controls:
- Publish All (N) — publishes all unpublished sessions at once
- Add Session — creates a new session
Sessions within a day are sorted by start time. In the Unscheduled tab, sessions can be drag-and-drop reordered.
Adding a Session
Click Add Session (top right). Fill in the session form:
| Field | Notes |
|---|---|
| Title | Required. E.g. "Keynote", "Session 2B: Computer Vision" |
| Type | Session type — Paper, Keynote, Workshop, Panel, Break, etc. |
| Day | Which conference day. Leave blank to create an unscheduled session. |
| Start time / End time | Required when a day is selected. In the conference's timezone. |
| Track name | Optional track label (e.g. "AI Track") |
| Room / Location | Optional. E.g. "Aula Barat", "Room 101" |
| Description | Optional. Shown on the public program. |
| Requires Check-In | Enable check-in tracking for this session. |
| Capacity | Optional. Maximum number of attendees. |
Click Save Session. The session appears as a card on the builder.
Session Cards
Each session is a collapsible card showing the type badge, title, time range, room, and item count.
Card controls:
- Edit — opens the session form pre-filled
- Publish / Unpublished toggle — publish or unpublish this session individually
- Delete — with confirmation dialog
- Drag handle (Unscheduled tab only) — drag to reorder within the tab
Expand a session card to see its presentations.
Adding Presentations to a Session
- Expand a session card.
- Click Add Presentations (or the "+" button inside the card).
- A searchable popover opens showing accepted submissions not yet scheduled in any session. Filter by topic or status if needed.
- Check the submissions to add, then click Add Selected.
To add a manual entry (e.g. an invited keynote not in the submission system), enter the title and presenter free-form.
Items within a session can be drag-and-drop reordered. Remove an item using the × button that appears on hover.
Publishing Sessions
Sessions are unpublished by default — visible in the builder but not on the public program page.
- Publish one session: use the Publish toggle on the session card.
- Publish all at once: click Publish All (N) (top right). A confirmation dialog shows how many sessions will be published.
After publishing, the public program page at
/conferences/[slug]/program/ updates immediately.Author names are always visible on the published program, regardless of blind review settings.