Presenter Registration Fee

Some conferences charge a presenter registration fee for accepted papers. This guide explains when you'll receive an invoice, where to find it, and how to pay.

When Is an Invoice Sent?

The organizer generates your invoice manually — usually after the acceptance decision has been made. You'll receive an email with a direct link to your invoice when it's ready.

There is no invoice until the organizer sends one. If your paper has been accepted and you expected an invoice but haven't received one, check your spam folder or contact the conference organizer.

Finding Your Invoice

Your invoice appears in three places:

From the email link — the notification email contains a direct link to your invoice. This works even if you haven't opened the conference dashboard yet.

From the conference — go to the conference page and open Invoices in the sidebar. This lists all invoices you have for that conference.

From your personal dashboard — go to Dashboard → Invoices at www.confychair.org/dashboard/invoices to see invoices across all conferences.

What the Invoice Shows

Your invoice will have a line item of type Presenter Registration, showing:

Your paper number (e.g. SUB-12) and title
The package price (may include early bird discount if applicable)
Platform fee and gateway fee (if paying online)
Total amount due

Paying Your Invoice

The payment process is identical to attendee registration invoices — choose between online payment (Virtual Account, QRIS, e-wallet) or bank transfer (manual proof upload).

See Viewing and Paying Your Invoice for the full step-by-step payment guide.

Presenter Invoice vs. Attendee Registration

These are two separate invoices and must be paid separately:

Invoice type	What it's for	Who sends it
Presenter Registration	Publishing or presenting your paper	Organizer — sent after acceptance
Attendee Registration	Attending the conference in person	Generated when you register as attendee

If the conference requires both, you'll receive two separate invoices. Paying the presenter invoice does not automatically register you as an attendee, and vice versa.