Viewing and Paying Your Invoice

When you register for a paid conference package, Confychair generates an invoice for you. This guide explains how to find your invoice, choose a payment method, and confirm your payment.

Finding Your Invoice

Invoices can be found in two places:

From the conference page — after registering, the registration card shows a "Go to Dashboard" button. Inside the conference dashboard, open Invoices in the sidebar to see all invoices for that conference.

From your personal dashboard — go to Dashboard → Invoices at www.confychair.org/dashboard/invoices to see invoices across all conferences in one place.

Click any invoice to open the detail page.

Invoice Status

Status	Meaning
Outstanding	Payment is due — choose a payment method and pay
Paid	Payment confirmed. A green PAID stamp appears on the invoice
Cancelled	The organizer cancelled this invoice. No payment needed

Invoice Detail Page

The invoice detail page shows:

Invoice reference — a unique ID like ICACSIS-20260528-A3F2B
Bill To — your name, email, affiliation, and address as recorded at registration
Issue date and due date
Line items — what you're being charged for (e.g. Attendee Registration – Early Bird)
Totals breakdown — Subtotal, Platform Fee, Gateway Fee (if online payment), and Total

If the organizer lets you choose how to pay, the line items are hidden until you select a payment method.

Invoice detail page showing line items and total

Choosing a Payment Method

Online Payment (Instant)

Click Use Online Payment to pay via the gateway. You'll be taken to a checkout page where you can select from available methods:

Bank Virtual Account (BCA, Mandiri, BNI, BRI, Permata, and others)
QRIS (scan with any mobile banking or e-wallet app)
E-wallets (GoPay, OVO, Dana, ShopeePay, and others — availability depends on conference currency)

Select your method and click PAY [amount]. A gateway fee is added on top of the invoice total — the exact amount is shown before you confirm.

You'll be redirected to the payment provider's page. After completing payment, return to your invoice — the status will update to Paid automatically once the provider confirms.

Note: Online payment has a minimum amount. For IDR invoices the minimum is Rp 20,000. Below this amount, only bank transfer is available.

Bank Transfer (Manual)

Click I prefer manual transfer to see the organizer's bank account details. Transfer the exact invoice total to the account shown. After transferring:

Click Upload Payment Proof
Select your transfer receipt or screenshot (JPG, PNG, or PDF)
Click Submit

Your invoice will show a "Payment proof submitted — awaiting verification" banner. The organizer will review your proof and manually mark the invoice as paid. You'll receive a notification when this is done.

Bank transfer details and payment proof upload area

Downloading the Invoice

Once a payment method has been selected, a Download PDF button appears on the invoice detail page. Click it to download a PDF copy of your invoice for your records.

If Your Invoice is Cancelled

A cancelled invoice shows a red CANCELLED stamp. No payment is required. If you believe your registration should still be active, contact the conference organizer directly.