Accessing Your Letters & Certificates

After your paper is accepted, the conference organizer may issue official documents — acceptance letters, invitation letters for visa applications, and presenter certificates. This guide explains where to find them and how to download or share them.

Finding Your Documents

Go to the conference page and open Documents in the sidebar. All documents issued to you for that conference appear here as cards.

If you don't see a document you expected, the organizer may not have issued it yet. Contact the conference organizer directly.

Downloading a PDF

Click View PDF on any document card to generate and download a PDF. The PDF is produced on demand from your stored document data — you can download it as many times as needed.

Document Types You May Receive

Document	When issued
Paper Acceptance Letter	After your paper is accepted
Abstract Acceptance Letter	After your abstract is accepted (two-stage conferences)
Invitation Letter	On request — for visa applications or institutional approval
Certificate of Presenter	After the conference, for presenting your paper

Not all conferences issue all document types. The organizer decides which documents to provide.

Verifying a Document

Every document contains a QR code. Scanning it opens a public verification page showing the document type, reference number, your name, paper title, and conference details — no login required.

Share this QR code or the verification URL with embassies, employers, or journals to confirm the document's authenticity.