Registering for a Conference

This guide covers how to register as an attendee for a Confychair conference — from finding the register button to completing payment or waiting for approval.

Before You Begin

You need a Confychair account. If you don't have one, click Register for Conference and you'll be redirected to sign up first.
Registration must be open. If the organizer has closed it or the deadline has passed, you'll see a "Registration is closed" message instead of the button.

Registration Status Overview

Your registration card on the conference page shows one of seven states:

Status	What it means
Register for Conference button	Registration is open and you haven't registered yet
Registration not yet available	The organizer hasn't set up registration packages yet — check back later
Registration is closed	The organizer closed registration or the deadline passed
Registered (green badge)	You're in — click "Go to Dashboard" to access the conference
Pending Approval (amber)	Your registration is waiting for organizer review
Rejected (red)	The organizer declined your registration — notes may be shown
Access Restricted	Your access has been blocked by the organizer

Step-by-Step: Registering

Step 1 — Click "Register for Conference"

On the conference public page, find the registration card on the right side (or below the conference info on mobile). Click Register for Conference.

If you're not logged in, you'll be redirected to the login page and brought back here after signing in.

Conference page registration card with "Register for Conference" button

Finding the registration card on the right side of the conference page.

Step 2 — Select a Package (if applicable)

If the conference has registration packages, you'll see them listed here with their prices, descriptions, and any early bird deadlines.

Free packages show "Free"
Paid packages show the price in the conference currency
Presenter packages are for paper authors; Attendee packages are for general participants
A package marked "Requires Approval" means the organizer will review your registration before it's confirmed

Select the package that fits your role and click Next.

Conference registration package selection view showing steps and available packages

Selecting your registration package from the available options.

Step 3 — Fill in Your Details

Fill in your personal information. Your email is pre-filled from your account and cannot be changed here.

Required fields:

First Name and Last Name
Country
Phone Number
Affiliation — your institution, university, or company

Optional fields: Salutation (Dr., Prof., etc.) and Suffix.

If you check Save to my account, this information will update your Confychair profile.

Depending on the conference, you may also see:

Receive WhatsApp notifications (optional) — Check this to receive key conference updates via WhatsApp on the phone number you entered. This option only appears on conferences that have WhatsApp notifications enabled.

Your Details step showing name, country, phone, affiliation fields and Save to account checkbox

The Your Details step. Email is pre-filled and locked; all other required fields must be completed.

Step 4 — Additional Information (if required)

Some conferences collect extra information — dietary requirements, presentation topics, file uploads, or other custom questions. Fill in all required fields before continuing.

For file uploads, your file is uploaded securely and attached to your registration record.

Additional Information step showing custom form fields configured by the organizer

The Additional Information step. Fields vary by conference — this step only appears if the organizer has added custom questions.

Step 5 — Agree to Terms

Read the conference terms and conditions (click to expand if shown). Check I agree to the terms and conditions and click Submit Registration.

Terms step showing the agree to terms and conditions checkbox and Submit Registration button

The Terms step. Click the "Terms and Conditions" link to read the full text before agreeing.

After Submitting

What happens next depends on the package you selected:

Free package, no approval required

Your registration is confirmed immediately. You'll be redirected to the conference dashboard.

Conference dashboard after immediate registration confirmation

You're in — the conference dashboard opens right after a free registration is confirmed.

Paid attendee package

You'll be redirected to an invoice page to complete payment via the available payment methods. Your registration becomes active after payment is confirmed.

Invoice page shown after registering for a paid package

The invoice page. Choose online payment or bank transfer to complete your registration.

Presenter package

Your registration is confirmed with a Registered status and you can immediately access the conference and submit your paper. The presenter fee invoice is not generated at registration — the organizer will issue it separately after your submission has been accepted. Your status upgrades to Active automatically once that invoice is paid.

Registered as a presenter — you can submit your paper right away. The invoice arrives after acceptance.

Package requires approval

Your registration status changes to Pending Approval. The conference page will show an amber card with a clock icon. You'll receive an email and notification when the organizer reviews your registration.

Conference page showing the amber Pending Approval registration card

The Pending Approval card. No action needed — wait for the organizer's decision.

If Your Registration is Rejected

If the organizer rejects your registration, you'll see a red card with any notes they left explaining the reason.

If registration is still open, you can click Apply Again to submit a new registration — your details will be pre-filled.

Accessing the Conference After Registration

Once your registration is active, the registration card changes to show a green Registered badge and a Go to Dashboard button. The dashboard gives you access to the program, your submissions (if any), and any conference materials the organizer has shared.

Conference page showing the green Registered badge and Go to Dashboard button

The registered state. Click "Go to Dashboard" to enter the conference.