Creating Your Organization
An organization in Confychair is the top-level container for all your conferences. It represents your institution, department, or organizing committee — for example, "Universitas Indonesia Faculty of Computer Science" or "ICACSIS Organizing Committee". One organization can host multiple conferences across different years or topics.
1. What Is an Organization?
Think of your organization as your team's home base on Confychair. Everything you manage — conferences, members, billing, and branding — lives under your organization.
Depending on your plan, your organization gets a URL:
| Plan | Your Organization URL |
|---|---|
| Free | Managed at www.confychair.org/org/[your-slug]/ |
| Pro | [your-slug].confychair.org |
| Enterprise | Your own domain, e.g. conf.university.edu |
For example, if your slug is
ui-cs, Pro tier users would access your organization at ui-cs.confychair.org.2. Creating Your Organization
Note: You must be logged in to create an organization. If you do not have an account yet, register at www.confychair.org/register.
- Go to your Personal Dashboard at
www.confychair.org/dashboard/. - Click the "Create Organization" button, or navigate directly to
www.confychair.org/org/new/. - Fill in the organization details (see fields below).
- Check the Terms of Service checkbox.
- Click "Create Organization" to confirm.
Form Fields
The form is organized into three sections:
Identity
| Field | Required | Notes |
|---|---|---|
| Organization Name | Yes | Full name of your institution or committee. E.g. "Universitas Indonesia". Auto-generates the slug below. |
| Description | No | A short tagline (max 200 characters) shown in the public directory. |
| Country | Yes | Country where your organization is based. Used to pre-fill the phone prefix. |
| Website | No | Your organization's homepage, e.g. https://cs.ui.ac.id. |
Web Address
| Field | Required | Notes |
|---|---|---|
| Subdomain / Slug | Yes | Auto-generated from the organization name but editable. Only lowercase letters, numbers, and hyphens. Appears as [slug].confychair.org. |
Warning: The slug cannot be changed after your organization is created. Choose something short and recognizable — for example,
ui for Universitas Indonesia or itera for Institut Teknologi Sumatera.Organization Contact
| Field | Required | Notes |
|---|---|---|
| Organization Email | No | Primary contact email for billing and administration. E.g. admin@university.ac.id. |
| Organization Phone | No | Phone number. The country prefix is filled automatically from the Country field above. |
Terms of Service
You must check the box accepting the Terms of Service before submitting.
3. Understanding the Tiers
Confychair offers three plans that affect how your organization appears and what features are available.
| Tier | URL Style | Visibility | Key Features |
|---|---|---|---|
| Free | www.confychair.org/org/[slug]/ | Listed in the global Confychair conference directory | Basic conference management, Confychair branding |
| Pro | [slug].confychair.org | Your own branded subdomain, only your conferences visible | Custom logo and color, isolated subdomain |
| Enterprise | conf.your-institution.edu | Fully custom domain | SSO integration, unlimited members, white-label |
For detailed pricing and feature comparisons, visit the Confychair Pricing Page.
Note: You can start with the Free tier and upgrade to Pro or Enterprise at any time from your organization's billing settings. Your conferences, submissions, and data are preserved when you upgrade.
4. After Creating Your Organization
Once your organization is created, you are automatically assigned as its Owner. You are redirected to your Personal Dashboard. From here you can:
- Create conferences — go to your org dashboard and click "New Conference."
- Invite team members — add co-organizers, administrators, or other staff to your organization.
- Manage billing — upgrade your plan or update payment details.
- Configure branding — upload your logo and set your brand color (Pro/Enterprise).
5. Organization Settings
Access your organization settings from the sidebar of your org dashboard, under Settings. The settings are organized into sections:
- General — update organization name, website, description, contact email, and contact phone.
- Branding — upload a logo and choose a brand color. Applied to your subdomain and login page (Pro/Enterprise only).
- Members — invite and manage organization-level staff. Note: conference-specific roles (Reviewer, Author) are managed per conference, not here.
- Billing — view your current plan, upgrade, and manage invoices.
Tip: Even on the Free tier, it is worth filling in your organization name and contact details. These appear on every conference public page you create.