Managing Members
Go to Manage → Members to see everyone with a role in your conference — active members, pending invites, and blocked members.
Member Table
The table has four tabs:
| Tab | What it shows |
|---|---|
| All | All active members plus all pending invites |
| Pending Approval | Members who registered via the public registration form and are awaiting approval |
| Registered | Fully approved and active members |
| Blocked | Members who have been blocked from the conference |
Each tab shows a count pill. The Invite Member button is in the top-right corner.
Columns
| Column | Description |
|---|---|
| # | Sequential member number within this conference |
| Name | Full name with avatar, or email icon for pending invites. Click to open the detail sheet. |
| Role | Conference role name |
| Package | Registration package (Presenter / Attendee), if configured |
| Status | Registration status (Pending Approval, Registered, Blocked) or invite status (Pending, Expired) |
| Joined | Date the member joined or invite was sent |
Inviting a New Member
Click Invite Member (top right). A multi-step dialog opens:
Step 1 — Contact details
- Email address (required)
- Salutation, first name, last name, suffix (optional — pre-fills the member's registration data)
- Affiliation
Step 2 — Role and package
- Role — select from all conference roles
- Package — select a registration package (Presenter or Attendee), if configured
- Custom registration fields appear here if your conference has a registration form configured
Step 3 — Confirmation
The person receives an email with a join link. If they already have a Confychair account they can accept immediately; otherwise they register first and are added automatically.
Authors are added automatically when they submit a paper — you do not need to invite them manually. Manual invites are most useful for reviewers, co-organizers, and keynote speakers.
Managing a Pending Invite
Click a pending invite row to open the Pending Invite sheet:
- Regenerate invite link — via the row's Actions menu. Copies the new link to your clipboard. Use this if the original link expired.
- Revoke invite — via the Actions menu. Cancels the invite permanently.
Expired invites appear in red. Invites expiring within 3 days appear in orange.
Managing an Active Member
Click a member's name to open their detail sheet:
- View / Edit registration data — see or update the data they submitted on the registration form.
- Change role — update their conference role.
- Change package — update their registration package.
- Edit scope — restrict which submissions the member can see, by affiliation or track. Use this for co-organizers who should only see data from their institution or track.
- Approve / Reject — for members in Pending Approval status.
- Block / Unblock — block removes access but preserves all data.
- Remove from Conference — permanently removes the member. Their submitted reviews and papers are preserved.
The row's Actions menu (three dots) provides quick access to Approve, Reject, Edit, Block, and Remove without opening the full sheet.
Bulk Actions
Select members using the checkboxes on each row. The bulk action bar appears at the bottom:
- Issue Document — generate a certificate or letter for all selected members using a configured template.
- Bulk Status Change — approve or update status for all selected members at once.
Conference Roles
Roles determine what members can do. Each conference has four default roles (which you can rename or edit):
| Role | Default Permissions |
|---|---|
| Organizer | Full access: settings, members, submissions, reviewer assignments |
| Co-Organizer | Manage submissions and view all papers, but cannot change settings |
| Reviewer | Access to assigned review forms only |
| Author | Submit papers and view own submissions |
Roles are permission-based, not name-based. Renaming "Organizer" to "Ketua Panitia" does not change what it can do — the permissions do. To edit role permissions, go to Manage → Settings → Roles.
See Conference Settings Reference for the full roles and permissions reference.