Privacy Policy

Last Updated: November 15, 2023

At ConfyChair, we take your privacy seriously. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use our conference management platform. Please read this privacy policy carefully. If you do not agree with the terms of this privacy policy, please do not access the platform.

1. Information We Collect

Personal Information

We may collect personal information that you voluntarily provide to us when you register on the platform, express interest in obtaining information about us or our products and services, participate in activities on the platform, or otherwise contact us. The personal information we collect may include:

• Name, email address, and contact information
• Professional information such as academic affiliations, research interests, and expertise
• Account credentials such as usernames and passwords
• Payment information (processed through secure third-party payment processors)
• Content you submit, such as papers, reviews, comments, and messages

Automatically Collected Information

When you access our platform, we may automatically collect certain information about your device and usage patterns, including:

• Device information such as your IP address, browser type, operating system, and device identifiers
• Usage data such as pages visited, time spent on pages, links clicked, and actions taken
• Location information based on your IP address
• Cookies and similar tracking technologies

2. How We Use Your Information

We use the information we collect for various purposes, including to:

• Provide, operate, and maintain our platform
• Improve, personalize, and expand our platform
• Understand and analyze how you use our platform
• Develop new products, services, features, and functionality
• Process transactions and send related information, including confirmations and receipts
• Communicate with you about updates, security alerts, and support messages
• Facilitate the conference management process, including submission, review, and registration
• Prevent fraudulent activities and ensure platform security
• Comply with legal obligations

3. Sharing Your Information

We may share your information in the following situations:

• With Conference Organizers

  When you participate in a conference, your information will be shared with the conference organizers as necessary for the management of the conference.

• With Reviewers and Authors

  Depending on your role and the conference settings, your information may be shared with reviewers or authors as part of the peer review process.

• With Service Providers

  We may share your information with third-party vendors, service providers, contractors, or agents who perform services for us or on our behalf.

• For Business Transfers

  We may share or transfer your information in connection with, or during negotiations of, any merger, sale of company assets, financing, or acquisition of all or a portion of our business.

• With Your Consent

  We may disclose your information for any other purpose with your consent.

• For Legal Compliance

  We may disclose your information where we are legally required to do so to comply with applicable law, governmental requests, judicial proceedings, court orders, or legal processes.

4. Data Security

We have implemented appropriate technical and organizational security measures designed to protect the security of any personal information we process. However, despite our safeguards and efforts to secure your information, no electronic transmission over the Internet or information storage technology can be guaranteed to be 100% secure, so we cannot promise or guarantee that hackers, cybercriminals, or other unauthorized third parties will not be able to defeat our security and improperly collect, access, steal, or modify your information.

5. Data Retention

We will retain your personal information only for as long as is necessary for the purposes set out in this privacy policy, unless a longer retention period is required or permitted by law. When we have no ongoing legitimate business need to process your personal information, we will either delete or anonymize such information.

6. Your Privacy Rights

Depending on your location, you may have certain rights regarding your personal information, including:

• The right to access the personal information we have about you
• The right to request that we correct any personal information we have about you
• The right to request that we delete any personal information we have about you
• The right to opt-out of marketing communications
• The right to withdraw consent where we rely on consent to process your personal information

To exercise these rights, please contact us using the contact information provided below.

7. Cookies and Tracking Technologies

We use cookies and similar tracking technologies to track activity on our platform and store certain information. Cookies are files with a small amount of data which may include an anonymous unique identifier. You can instruct your browser to refuse all cookies or to indicate when a cookie is being sent. However, if you do not accept cookies, you may not be able to use some portions of our platform.

8. Children's Privacy

Our platform is not intended for individuals under the age of 18. We do not knowingly collect personal information from children under 18. If you are a parent or guardian and you are aware that your child has provided us with personal information, please contact us so that we can take necessary actions.

9. Changes to This Privacy Policy

We may update our Privacy Policy from time to time. We will notify you of any changes by posting the new Privacy Policy on this page and updating the "Last Updated" date. You are advised to review this Privacy Policy periodically for any changes.

10. Contact Us

If you have any questions about this Privacy Policy, please contact us at: