1. Information We Collect

We collect both personal and automatically gathered information to improve your experience and ensure smooth platform operation. This includes:

• Name, email address, and contact information
• Professional and academic details
• Account credentials
• Payment information (handled securely through third-party processors)
• Content you submit, such as papers, reviews, and messages
• Device, browser, and location data collected automatically

2. How We Use Your Information

We use your data responsibly to:

• Provide, operate, and improve our platform
• Process submissions, reviews, and payments
• Communicate with you about conferences and system updates
• Ensure data security and prevent fraudulent activity
• Comply with legal requirements and conference obligations

We specifically use your email address to send important updates related to your account and conference participation. These may include submission updates, payment confirmations, review notifications, reminders, and essential system messages.

For non-essential communications such as newsletters or promotional content, you will be given the option to provide explicit consent during registration or in your account settings.

You can opt out of non-essential emails at any time by clicking the “Unsubscribe” link included in those messages or by adjusting your notification preferences in your account settings. Essential transactional emails cannot be opted out of as they are required to operate your account and facilitate conference participation.

3. Sharing Your Information

We may share information as necessary to support your conference participation, including:

• With conference organizers and reviewers
• With third-party service providers for technical and operational support
• For legal compliance or business transfers (if applicable)
• With your consent for specific cases

4. Data Security

We apply industry-standard technical and organizational measures to safeguard your information. However, no system is completely secure, and we cannot guarantee absolute protection against unauthorized access.

5. Data Retention

We retain your personal data only as long as necessary to fulfill our obligations and maintain conference integrity, or as required by law. Once data is no longer needed, it is securely deleted or anonymized.

6. Your Privacy Rights

Depending on your location, you may have rights to:

• Access or request copies of your data
• Correct inaccuracies in your data
• Request deletion of your personal information
• Withdraw consent or opt out of communications

To exercise these rights, contact us at [email protected].

7. Cookies and Tracking Technologies

We use cookies to improve functionality and user experience. You can disable cookies in your browser settings, but some platform features may be unavailable.

8. Children’s Privacy

ConfyChair is not intended for individuals under 18 years old. We do not knowingly collect data from minors. If you believe a minor has submitted data, please contact us for removal.

9. Changes to This Policy

We may update this Privacy Policy periodically. Any updates will be posted on this page with a revised “Last Updated” date. We encourage you to review this policy regularly.

10. Contact Us

If you have questions about this Privacy Policy, please reach out to: